We know that maintenance management can be overwhelming and time-consuming, particularly if you rely on outdated methods like Excel sheets or if your maintenance data is spread across multiple platforms. In such scenario, overseeing your maintenance processes becomes an arduous task. This is where maintenance management software steps in to help.
Specifically designed to address these challenges, you can take control over your maintenance activities, making the entire process more efficient and effective.
A good maintenance management software allows you to effortlessly streamline and supervise your entire maintenance process using a single, user-friendly tool. This solution comes with numerous benefits, including time savings, asset optimisation and reduced machine downtime — music to your ears, right?
But first, what is maintenance management?
Maintenance management is a vital role that orchestrates a range of skills to ensure operational success. It brings together experts from technical, administrative, financial, and technological fields, all working collaboratively to optimise operations.
The primary goal of maintenance management is to allocate costs, time, and resources efficiently, ensuring the effectiveness and appropriateness of maintenance activities. By doing so, it minimises resource wastage and prevents unexpected equipment failures that could have been avoided. In essence, maintenance management embraces a proactive approach, particularly through preventive maintenance.
Let’s consider the hospitality sector, for instance, where uninterrupted operations are crucial. Structural damages can lead to significant disruptions. Therefore, managing information about hotel equipment involves various stakeholders, from receptionists who interact with customers to housekeepers who regularly inspect rooms and assess the condition of appliances and overall structures. By implementing preventive maintenance, downtime or unavailability of rooms and appliances can be avoided.
Similarly, in a supermarket, malfunctioning refrigerators would have a severe impact. Thus, maintenance management plays an essential role in ensuring smooth operations — and maintenance management software is key.
📝 You may also like: 10 best CMMS software in 2023
Best maintenance management software in 2023
- eMaint CMMS
- EZO CMMS
- IMS RCM
The reviews below are sourced from Capterra.com.
Infraspeak is an advanced maintenance management solution that offers a wide range of features, including centralised asset and inventory management, whilst ensuring regulatory compliance. Additionally, artificial intelligence provides valuable insights to optimise your operations.
With Infraspeak’s maintenance management solution, you can:
- reduce Mean Time to Repair (MTTR) by up to 83%.
- minimise unpredictable costs by up to 3.2 times
- improve Service Level Agreement (SLA) completion rates by up to 91%
- automate over 60% of administrative tasks
- create customised preventive maintenance plans based on actual asset utilisation
- plan recurring tasks, assign task sets to specific jobs, and automate task assignments
- access real-time Key Performance Indicators (KPIs) and generate customisable reports for maintenance operations
- integrate with 100+ systems, including IoT sensors and Building Management Systems (BMS)
- identify spikes and variations in utility spending automatically, leading to cost reduction
- centralise order and supplier history, automate inventory updates, and optimise billing and budgeting
- request, organise, and compare quotes from various suppliers
- improve decision-making through intelligence and insights
An intelligent maintenance management solution like Infraspeak is highly adaptable and responsive to changing operational needs, surpassing outdated solutions like CMMS. It can be completely tailored to your requirements, without a cumbersome interface or features that you just don’t need. By harnessing your data, you can reduce costs and enhance maintenance management performance, no matter the size or industry of your business.
What users love about Infraspeak
“We were using a different system that was supported by excel spreadsheets, delivering around 200 work orders a week. Now we’re delivering 2000 — and that’s just on reactive.” — Mike Robinson, Director of Business Development at Penguin FM
A cloud-based CMMS software solution that allows you to optimise workflows, automate preventive maintenance tasks, and ensure spare parts availability for upcoming work orders. Gain quick access to regulatory compliance reports and track work order status and backlog on a single screen.
MaintainX is a workflow management platform designed for industrial and frontline workers. It offers IoT-enabled cloud-based tools for maintenance, safety, and operations in equipment and facilities. Track reactive and preventive maintenance, conduct safety and quality inspections, and manage operating checklists.
A maintenance management solution that provides visibility and control across all maintenance operations. It assists maintenance managers in implementing proactive tracking of preventive maintenance schedules, maximising equipment uptime, reducing unscheduled repairs, and controlling overhead costs.
AVUX is a property maintenance work management system offering comprehensive features such as real estate data management, task management, invoice transfer, worktime management, and GPS positioning. It provides mobile solutions for consumption data, working time management, and communication between teams.
The Integrity Management System (IMS) RCM is a web-based tool designed to optimise preventive maintenance plans for assets. It helps prioritise equipment based on risk profiles and determines the best maintenance plan, leading to safer assets, cost-effective maintenance, and higher plant availability.
A fully integrated, open-source software with a range of business applications, including CRM, Sales, Project Management, Manufacturing, Inventory, and Accounting. Its database meets the needs of companies of all sizes.
Maintainly offers maintenance management with user-friendly work orders, asset tracking, inventory management, reporting, and mobile apps.
Field service management (FSM) software that efficiently manages mobile workforces, simplifies business processes, and optimises costs. Its features include tracking, scheduling, dispatching, calendar management, job management, reporting, CRM, invoicing, and mapping.
UniFocus specializes in workforce optimisation, combining labor-management solutions, time and attendance systems, and customer and employee engagement insights. Its tools facilitate labor forecasting, budgeting, scheduling, and compliance.
Benefits of using a maintenance management software
Centralised data management
A maintenance management software allows you to store, organise, and access all maintenance-related data in a centralised way. This eliminates the need for manual paperwork and spreadsheets, ensuring that information is readily available and easily searchable. It simplifies data management and improves overall data accuracy.
Maintenance management software enables the automation and streamlining of maintenance workflows. It allows users to schedule and assign tasks, track work orders, and monitor progress in real-time. This reduces manual intervention, minimises errors, and optimises the efficiency of maintenance operations.
Preventive maintenance optimisation
Maintenance management software helps in planning and executing preventive maintenance more effectively. It enables the creation of preventive maintenance schedules based on asset utilisation and historical data, avoiding potential equipment failures and costly breakdowns.
Inventory and spare parts management
With a maintenance management software, users can efficiently manage inventory levels, track spare parts, and automate procurement processes. This ensures that the necessary parts and materials are readily available when maintenance tasks are scheduled, reducing idle time.
📝 You may also like: 10 best equipment maintenance software
Real-time reporting and analytics
Users can generate custom reports, track key performance indicators and gain valuable insights into maintenance operations. This approach enables data-driven decision-making, identifies areas for improvement, and enhances overall maintenance performance.
Many maintenance management software solutions offer mobile applications, allowing technicians and maintenance teams to access and update information on the go. This facilitates real-time communication, faster response times, and improved collaboration among team members.
Integration and scalability
Your maintenance management software should be able to integrate with other systems such as enterprise resource planning (ERP) software, asset management systems, and Internet of Things (IoT) devices, for an effortless data exchange and accuracy, and scalability as the organisation’s maintenance needs evolve.