Preventive Maintenance is essential for the proper functioning of an infrastructure and in order to reap the most benefits of all that it has to offer, you should ensure that you properly implement it using an effective Preventive Maintenance Plan (PMP).

With a comprehensive PMP in working order, you will have the necessary framework in place to monitor the performance of equipment and ensure that all effort is made to reduce the subsequent number of failures. Preventive Maintenance is also a useful resource saving tool as it will allow you to reduce the frequency with which you replace equipment, saving time, money and our planet along the way.

The implementation of  Preventive Maintenance is imperative for any manager who wants to enjoy hassle-free operations running smoothly without unpleasant surprises. The best thing is, it is easier to achieve all of this than you might think…

How to prepare a Preventive Maintenance Plan (PMP)?

A PMP will typically consist of a list of equipment and when each piece requires inspection. This could be monthly, fortnightly, every couple of months or even just once a year.

The plan will also outline the various tasks that must be done in order to keep the asset in good order, as well as the different measurements and pieces of information that are required for the document and deadlines for each task in the plan.

The purpose of a Preventive Maintenance Plan is to ensure that all listed equipment is properly reviewed and all measurements are in order to maintain its full operation and to ensure hygiene and safety protocol is observed.

At the end of each year, the manager should analyse the completed PMP in order to make sense of the information and think about how this information can be utilised for the following year. Each piece of equipment, its performance and it’s related tasks should be evaluated and then measured the year after in order to compare the results and assess whether there was positive development.

Learn more about this and other maintenance-related subjects on Infraspeak’s Complete Guide to Maintenance!

What Are the Steps of the Preventive Maintenance Plan (PMP)?

The preparation of a Preventive Maintenance Plan begins with an assessment of the existing equipment inside a building. Separated by families of equipment, they should be listed and described.

A list of tasks is then created for each piece of equipment. It is up to the manager to check the measurements and tests are carried on time and that all information is properly recorded.

According to the manufacturer’s recommendations and/or the ruling standards, the maintenance manager defines how often interventions should be made for that asset.

For example, an air conditioning vent may have a preventive maintenance plan that looks like this:

Building Name: Building 8
PMP Year: 2018
Family of Equipment: HVAC Rooftop

Scheduled Task List:
Every 12 Months
Inspection – Detection and correction of gas leakage points
Cleaning – General Cleaning

Each month
Inspection – Data registration
Inspection – Inspection Service Fluoridated Gases

A similar plan should be established each  piece of equipment. Remember to speak to your team so that no machine or device is forgotten!

A tool like Infraspeak can help any Maintenance Manager to simplify and optimise the production of a PMP for their company and will give you a much stronger grip of control over your operation.