An audit is performed to ensure that a particular product or service meets all of the established rules and standards of an industry. It is traditionally a complex and time-consuming process, so any opportunity simplify the planning, execution and analysis processes is welcome. With this in mind, we have written a short article on the main benefits of conducting an audit with automation software.
An audit is typically a tool whose main function is to support the management of the organisation and to provide assistance that evaluates and improves the effectiveness of processes in many areas eg. safety and hygiene. It can be done internally or by external organisations that are responsible for ensuring compliance at all stages of the service offered to the client.
How can automation software help in this process?
Audits become much easier to organise with the support of automated software such as Infraspeak. All you must do is create some example questions, assign weights to each answer, create an “Audit” type – plan or cycle – and analyse the report that automatically generates results as a percentage and/or an absolute value. Paperwork, filing tasks and complex information exchanges on endless Excel sheets are no longer needed.
In addition to creating multiple-choice questions, you can select predefined choices and automate failures reporting based on the technician’s answers. For example, if the answer to the question “Are all air conditioners working?” or “Are all the lamps working?” is “No”, a failure is opened automatically in the system.
From a qualitative perspective, internal audits are an indispensable tool for change for those who coordinate operations and are looking to identify opportunities to remove unnecessary activities or those that are not carried out in the most productive way possible. In practice, little or nothing changes for technicians daily experience with the introduction of automation software. The steps in the audit process are similar to traditional ones, the only difference being optimised logistics and far better results.
It is worth noting that audits can be carried out on buildings, rooms or simply pieces of equipment. Quality results can be achieved irrespective of the type of audit you wish to carry out.
In addition to providing internal support, automation software such as Infraspeak enables you to produce reports and documents that help you to control quality and obtain/maintain relevant certifications and legal regulations, such as for the Hazard Analysis and Critical Control Point (HACCP). It is possible to consult all these files through a simple, digital platform whenever requested by external auditors.
Automation software can support both internal and external audits. It facilitates the organisation and accumulation of information required for you to successfully investigate the structure of your own company. Meanwhile, the process of doing this will help to prepare you and your staff for external audits and place you in a better position to receive a good result.
Introspective analysis and investigation can be a hugely efficient tool for driving the growth of your company. Skip the stress of doing it all by hand and use a comprehensive solution that automates the process for you.
To learn more about this topic, speak to one of our specialists: infraspeak.com.